Childminding Ireland ("We") are committed to protecting and respecting your privacy.
This policy (together with our terms and conditions) sets out the basis on which any personal data we collect from you or that you provide to us through our website, forms or otherwise will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purpose of the Data Protection Acts 1988 and 2003 (the Acts), including The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) the data controller is The National Childminding Association of Ireland Limited, trading as Childminding Ireland, a company incorporated in Ireland with company number 283469 whose registered office is at 1st Floor, 39 Wexford Road, Arklow, Co. Wicklow.
INFORMATION WE MAY COLLECT
We may collect, retain and process the following data:
- Information that is provided by any person filling in forms on our website www.childminding.ie (our website) or otherwise including (but not limited to) membership forms and education enrolment forms.
- If any person contacts us via phone, email, post or otherwise, we may keep a record of that correspondence.
- Where you are a member of Childminding Ireland, we may keep a file on you as a member.
- We may also collect information, images or videos from any events or training sessions run by Childminding Ireland in which you participate.
- Where you are a contractor, employee, or supplier, we will keep a file of our interactions with you and any contracts or agreements we have made.
- Details of visits to our website including, but not limited to, IP addresses, traffic data, location data, weblogs and other communication data. This is statistical data about our users' browsing actions and patterns, and does not identify any individual.
USES MADE OF THE INFORMATION
We use information held about you in the following ways:
- To maintain a record of your relationship with Childminding Ireland and your participation in any event, training courses or otherwise with or on behalf of Childminding Ireland.
- To carry out our obligations arising from any contracts or agreements entered into between you and us.
- Images or video taken at events, or training may be used for Childminding Ireland training or marketing purposes, including social media posts.
- To provide you with information or services that you request from us or to provide you with information about other services we offer that are similar to those that you have already purchased or enquired about.
- To notify you about changes to our services
- To ensure that content from our website is presented in the most effective manner for you and for your computer.
- We may also provide third parties with aggregate information about our users that does not identify them.
WHERE WE STORE YOUR PERSONAL DATA
All information you provide to us is stored on our secure servers. However, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our website; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
DISCLOSURE OF YOUR INFORMATION
We may disclose your personal information to:
- Third parties, where you give us permission to do so.
- Where you participate in an event that is run by a third party, we may transfer limited personal data about you to facilitate your entry and participation in that event.
- If we are under a duty to disclose or share your personal data in order to comply
with any legal obligation, or in order to enforce or apply our Terms and Conditions of Use and other agreements; or to protect the rights, property, or safety of Childminding Ireland, our members, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
SENSITIVE PERSONAL DATA
Please note that where you give us any sensitive personal data, including but not limited to medical data, we treat this with the utmost confidentiality. We may also disclose it where we have a legal obligation to do so or in order to protect your health and welfare.
If you are travelling to an event and we need to share your sensitive personal data with any third party in connection with this, we will let you know in advance and ensure that you are happy with us disclosing this information about you.
DATA RETENTION PERIOD
Under the Data Protection Acts, personal information held by Childminding Ireland will be retained for no longer than is allowed under data protection law and is necessary for the purpose or purposes for which it was obtained. If the purpose for which the information was obtained has ceased and the personal information is no longer required, the data will be deleted or disposed of in a secure manner.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure, the purposes for which we process personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
What are Cookies?
Cookies are small text files containing a string of characters that can be placed on your computer or mobile device that uniquely identify your browser or device.
Cookies allow a site or services to know if your computer or device has visited that site or service before. Cookies can then be used to help understand how the site or service is being used, help you navigate between pages efficiently, help remember your preferences, and generally improve your browsing experience. Cookies can also help ensure marketing you see online is more relevant to you and your interests.
Cookies can be “persistent” or “session” cookies.
Strictly necessary cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website.
Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
You can find more information about the cookies we use and the purposes for which we use them at the following link http://www.google.com/analytics/learn/privacy.html
You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our website.
Childminding Ireland currently use the following persistent cookies to deliver Google Analytics are described in the table below.
|Google Analytics||These cookies are used to store information, such as what time your current visit occurred, whether you have been to the site before, and what site referred you to the web page. These cookies contain no personally identifiable information but they will use your computer’s IP address to know from where in the world you are accessing the Internet.Google stores the information collected by these cookies on servers in the United States. Google may transfer this information to third-parties where required to do so by law, or where such third-parties process the information on Google’s behalf.|
YOUR LEGAL RIGHTS
Your right of access to information held about you can be exercised in accordance with the Acts. You have a right to receive a copy of the personal data we hold about you and to check that we are lawfully processing it. You have a right to have inaccurate data we may hold about you corrected. You also have the right to ask us to remove personal data where there is no good reason for us continuing to process it.
Any access request will be responded to within one month of receipt of the request, however this may be extended to up to 2 further months where necessary depending on the complexity of the request. Documentation will be provided free of charge, unless the request is manifestly unfounded or excessive, in which case a reasonable fee may be charged.
You have the right to ask us not to process personal data for Childminding Ireland marketing purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect user data. You can also exercise the right at any time by opting-out at the end of any marketing communication we send you.
Our website may, from time to time, contain links to and from the websites of other
networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
You have the right to make a complaint at any time to the Data Protection Commission, the Irish supervisory authority for data protection issues (https://www.dataprotection.ie). We would, however, appreciate the chance to deal with your concerns before you approach the Data Protection Commission so please contact us in the first instance at email@example.com